BEGIN:VCALENDAR VERSION:2.0 PRODID:-//CERN//INDICO//EN BEGIN:VEVENT SUMMARY:UFS 2027 Off-Campus Accreditation Application For Company/Agency A pplicant Qwaqwa DTSTART:20260802T220000Z DTEND:20260930T215900Z DTSTAMP:20260801T022600Z UID:indico-event-40037@events.ufs.ac.za DESCRIPTION:\n \n2027 OFF-CAMPUS ACCOMMODATION ACCREDITATION APPLICATION (COMPANY APPLICANTS):\n \nINTRODUCTION\n \n1.1        The Universi ty of the Free State (hereinafter referred to as the "UFS") recognises the importance of providing access to safe\, secure\, and quality accommodati on for every individual enrolled in tertiary studies and registered as a s tudent of the UFS (the "Student(s)"). Accordingly\, the UFS places a high priority on ensuring the availability of appropriate student accommodation that supports students' academic success\, well-being\, and overall unive rsity experience.\n \n1.2        Accordingly\, the UFS endeavours t o accredit and facilitate access to private student accommodation that mee ts high standards of quality\, safety\, and suitability. Such accommodatio n must comply with the applicable directives and guidelines of the  Nati onal Student Financial Aid Scheme (NSFAS)\, where applicable\, as well as the legislative and regulatory framework governing student housing in Sout h Africa. Through this accreditation process\, the UFS seeks to ensure tha t students have access to accommodation that supports their academic succe ss\, well-being\, and overall university experience.\n \n1.3        Accreditation\, in relation to private housing and off-campus student ac commodation\, refers to the formal recognition and approval granted by the UFS to a property\, confirming that it is suitable for the accommodation of students and complies with the applicable norms\, standards\, legislat ive requirements\, and municipal by-laws governing student housing. Accred itation is granted only where the property satisfies the requirements and criteria prescribed by the UFS\, including compliance with all applicable National Student Financial Aid Scheme (NSFAS) directives\, applicable Muni cipal by-law\, and guidelines\, where applicable.\n \n1.4        Fu rthermore\, the UFS requires all providers of off-campus student accommoda tion seeking accreditation to comply with the applicable legislative and r egulatory requirements governing student housing\, including the norms and standards prescribed under the Higher Education Act\, 1997 (Act No. 101 o f 1997)\, as amended from time to time\, together with any regulations\, p olicies\, directives\, and guidelines issued thereunder. Providers must al so comply with all other applicable national\, provincial\, and local legi slation\, including municipal by-laws\, insofar as such legislation relate s to the provision and management of student accommodation.\n \n1.5         Every provider of off-campus student accommodation seeking accred itation by the UFS shall comply with the applicable provisions of the Poli cy on the Minimum Norms and Standards for Student Housing at Public Univer sities\, published in Government Gazette No. 39238 of 29 September 2015\, as amended or replaced from time to time (the "Official Student Housing Policy"). Compliance with the Official Student Housing Policy is a mandato ry requirement for accreditation and must be demonstrated to the satisfact ion of the UFS.\n     \nThe Official Student Housing Policy is availabl e on the website of the Department of Higher Education and Training at: h ttps://www.gov.za/documents/higher-education-act-policy-minimum-norms-and- standards-student-housing-public.\n \n1.6         In addition to t he foregoing\, every provider of private off-campus student accommodation seeking accreditation by the UFS shall comply with all applicable UFS poli cies\, rules\, procedures\, standards\, terms\, and conditions governing t he provision of student accommodation. This includes\, without limitation \, compliance with the UFS Policy on the Accreditation of Off-Campus Stud ent Accommodation\, as amended or replaced from time to time (the "UFS Stu dent Housing Policy"). Compliance with the UFS Student Housing Policy is a mandatory condition for obtaining and maintaining accreditation.\n \n1. 7        "Applicant" means the owner of a property\, or a duly autho rised agent or representative acting on behalf of the owner\, who applies to the UFS for accreditation as a provider of off-campus student accommoda tion. An agent or representative applying on behalf of the owner warrants that he/she has the necessary authority to act for and bind the owner in all matters relating to the application for accreditation.\n \n \nAPPLYI NG FOR ACCREDITATION  \n \n2.1          To be considered for acc reditation as a provider of off-campus student accommodation\, an Applican t shall complete the prescribed application form in full and submit it\, t ogether with all supporting documentation specified in Annexure A (Criteri a for Accreditation) of the UFS Student Housing Policy. An application th at is incomplete\, contains inaccurate or misleading information\, or is n ot accompanied by the required supporting documentation may be rejected or deemed invalid by the UFS.\n \nOnly applications that are completed in f ull and accompanied by all supporting documentation prescribed by the UFS shall be considered for accreditation. The UFS reserves the right to rejec t\, or decline to consider any application that is incomplete or not suppo rted by the required documentation.\n \n2.2         All applicatio ns for accreditation shall be submitted during the calendar year preceding the year for which accreditation is sought and must be received by the UF S on or before the closing date determined and communicated by Housing and Residence Affairs ("HRA"). Applications received after the prescribed cl osing date may not be considered\, unless the UFS\, in its sole discretion \, determines otherwise.\n2.3         No application for accreditat ion received after the prescribed closing date shall be accepted or consid ered by the UFS.\n2.4         Application link can be obtained at: htt ps://www.ufs.ac.za/residences/housing-and-residence-affairs/information/of f-campus-accommodation/application-procedure\n2.5         By submit ting an application for accreditation to the UFS\, the Applicant acknowled ges and confirms that they have familiarised themselves with the applicabl e accreditation procedures\, minimum eligibility and accreditation require ments\, and all applicable policies\, standards\, terms\, and conditions governing the provision of off-campus student accommodation\, including th e UFS Student Housing Policy. The Applicant further acknowledges that comp liance with these requirements is a prerequisite for the consideration and maintenance of accreditation.\n2.6         The Applicant shall be t he primary point of contact for all communications relating to the applica tion for\, and any subsequent accreditation of\, the property. The UFS sha ll be entitled to correspond exclusively with the Applicant\, who shall be responsible for receiving and responding to all notices\, requests\, and other communications on behalf of the owner\, where applicable.\n2.7          The accommodation provider shall conclude a written lease agree ment with each student accommodated at the property prior to the student's occupation of the premises\, or within such period as may be permitted by applicable law. Each lease agreement shall clearly regulate the rights a nd obligations of the accommodation provider and the student in relation t o the provision of off-campus accommodation.\n \nThe accommodation provid er shall be solely responsible for the administration and enforcement of a ll lease agreements\, including the invoicing\, collection\, and recovery of any accommodation fees or other amounts payable by students.\n \nThe U FS is not a party to any lease agreement concluded between the accommodati on provider and a student and shall bear no responsibility or liability wh atsoever for the payment\, collection\, recovery\, or non-payment of any a ccommodation fees or any other amounts due under such lease agreement. The accommodation provider hereby indemnifies and holds the UFS harmless agai nst any claim\, loss\, liability\, or dispute arising from or relating to the lease agreement or the student's failure to make payment.\n \n2.8          Accreditation of an off-campus student accommodation property shall be valid only for the academic year specified in the application and approved by the UFS. Accreditation shall automatically expire at the end of the applicable academic year and does not create any right\, expectatio n\, or entitlement to renewal or continued accreditation for any subseque nt year.\n \nWhere the UFS is responsible for facilitating the payment of accommodation fees on behalf of eligible students in accordance with appl icable funding arrangements\, such payment shall be subject to the submiss ion by the accommodation provider of a complete and accurate student occup ancy list and any supporting documentation required by the UFS Finance Dep artment. The UFS reserves the right to make payment directly to the accred ited accommodation provider in accordance with the applicable funding rule s\, directives\, and guidelines issued by the Department of Higher Educati on and Training\, the National Student Financial Aid Scheme (NSFAS)\, or a ny other relevant funding authority. Nothing in this Policy shall be const rued as creating an unconditional obligation on the UFS to make payment to an accommodation provider. Any payment by the UFS remains subject to the availability of funding\, compliance with the applicable funding requireme nts\, verification of student eligibility\, and the provider's continued c ompliance with the UFS Student Housing Policy and all applicable legislati ve and regulatory requirements.\n \n2.9         For enquiries relati ng to the accreditation application process\, Applicants may contact Housi ng and Residence Affairs ("HRA") by email at OffCampusAccom@ufs.ac.za.\n  \nThe UFS will not accept accreditation applications submitted by email\, hand delivery\, or to any individual staff member. All applications must b e submitted strictly in accordance with the prescribed application process and by the submission method communicated by the UFS. Applications submit ted through any unauthorised channel or after the prescribed closing date shall not be accepted or considered.\n \n \nACCREDITATION PROCESS \n \n Once a completed application\, submitted in accordance with paragraph 2 (A pplication for Accreditation) and received by the UFS on or before the pre scribed closing date\, has been found to comply with the minimum eligibili ty and accreditation requirements\, the UFS shall commence the accreditati on process in accordance with the procedures set out in the UFS Student Ho using Policy.\nThe accreditation process for the 2027 academic year shall include the following:\n\nAn application fee of R100.00 per bed shall be payable by the Applicant for each property submitted for accreditation.\nT he UFS shall issue an invoice to the Applicant for the applicable applicat ion fee.\nThe application fee shall become payable only after an inspectio n of the property has been conducted by the University.\nThe inspection sh all assess the property's compliance with all applicable legislative requi rements\, and any other applicable accreditation criteria prescribed by th e University.\nUpon successful completion of the inspection and confirmati on of receipt of the application fee\, Housing and Residence Affairs shall issue the Applicant with written confirmation of the accreditation outcom e for the relevant academic year.\nAccreditation shall only be granted whe re the property has been found to comply with all applicable legislative r equirements\, University policies\, accreditation criteria\, and where the application has been formally approved by the University.\nThe applicatio n fee is non-refundable.\n\n \n \n______________________________________ __________________________________________________________________________ _________________________________________\n \nANNEXURE A\nREQUIRED/SUPPOR TING DOCUMENTS\n(Criteria for Accreditation)\n \n\n\n\nCategory:\nDefinit ion:\n Required Documents/Checklist:\n\n\n\nCompany / Agency\n \n\n\nA l egal entity/organization formed by people to run a business. It has its ow n identity\, separate from its owners.\nOR\nA business or person that acts on behalf of someone else.\n\n\n■ Certified Title Deed / Deed of Transf er/PTO.■ Power of Attorney / Mandate (if not owner).■ Authorizing Reso lution.■ CIPC Company Document.■ Approved Building Plans for Student A ccommodation (MAP Stamp).■ Special Consent Use/Rezoning (For capacity of 5 & above).■ Gas Certificate if gas is used on the property.■ Affidav it of the appointed Caretaker.■ House Rules.■ Lease Agreement for 20 27.■ Utility Bill (not older than 2 months\, not owing above R 5 000.00 ).■ Certified ID copies (Directors\, Owners & Applicant).■ Tax Clearan ce Certificate - TCS (Company\, Directors\, Owner).■ Banking confirmati on (Company).\n\n\n\n\n \n \n \n \n\nhttps://events.ufs.ac.za/event/40 037/ URL:https://events.ufs.ac.za/event/40037/ END:VEVENT END:VCALENDAR